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CCC student organization funds are derived from student activities fees and are available for registered organization use. Student activities fees provide enrichment during the academic year and registered CCC organizations are asked to promote student participation and learning by providing various experiences. The CCC Student Government will allot the amount of funds to be dispersed.
All new and continuing CCC student organizations are eligible for a $100.00 start up fund at the beginning of the academic year. Organizations are encouraged to request this funding early in the year. These funds will be allocated and a purchase order will be issued on behalf of the organization to the vendor of their choice. Start up funds will not be disbursed directly to the club account.
Registered organizations must fill out the Assumption of Risk and Release from Liability, form S-13 when planning any large event or program to remove liability from the College. This form may also apply to other club activities and individual participation in club events. Check with the Vice President of Student Affairs Office for clarification regarding liability and risk. An example of this form is included in this handbook.
Request for funds are approved according to the following criteria:
- The organization is recognized and in good standing.
- The number of times the organization has requested funds previously during the semester
- Merit of proposal relative to other proposals under review.
- Availability of funds
- How much the organization has contributed to building the CCC campus community.
- The proportion of the club's own efforts to fundraise.
Registered organizations are allowed to fundraise. Before a fundraising event takes place, the club must fill out the Application for Fundraising Event [PDF], form S-18, and submit it to the Vice President of Student Affairs Office. This form gets approval from the Director of Administrative Services of the College for fundraising events. An example of this form is included in this handbook.
Within ten days of the conclusion of the fundraising event, the Fundraising Event Income and Expense [PDF], form S-19, must be filled out and submitted. An example of this form is included in this handbook.
The organization's financial records can be subject to a fiscal audit upon the request and direction of the VP Student Affairs or VP Finance.
Colby Community College and its chartered student organizations (CSO's) reserve the right not to allow use of its facilities or funds. These reasons include but are not limited to the following: inappropriate use, past abuses, health and safety factors, potential property damages, public and/or college nuisances, lack of space, energy conservation, lack of utilities, lack of security, lack of custodial services, lack of proper planning and approvals and potential injury. |
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